Ideas for the Summit – Methodologies and Processes

Change in Methodology


Rationale

Questions such of “what has the IMI done or followed up on the deliberations since the last two summits?” or“How are you building upon what your learnings are?” have made us – the organisers of the SMDS-III – ponder about the delivery mechanism or methodologies of the Summit. As part of our planning process, we suggest the following changes in the methodology and format of the Summit without compromising on any of the past strengths of the past two summits.

The process of calling for papers from across the region on the selected themes shall continue so that the Summit provides the platform for researchers, practitioners and experts from across the mountain states to share their knowledge, experiences and concerns. This not only provides an opportunity for such papers to be showcased and published but also allows other stakeholders and participants to know about the existence of such studies and experiences. As is the process, the papers shall be remotely reviewed and vetted by subject matter experts in each thematic subject before it is finally accepted for the Summit.

The Changes:

Once the papers are all received, the expert team or a consultant expert shall be assigned to collectively synthesize all the papers received in a single theme into a single lead paper which will later be presented in the respective break-away group.

All participants will receivea CD in their Summit Kit which will they will receive upon checking in to the hotels. The CD will contain all the papers from all three themes, information on the IMI, SDFN and other resource materials. The documents will also be available in advance on the Summit page of the SDFN website

Kohima SUmmit Day 2 Thematic Sessions



Plenary II (General Session - 1):

This plenary will have the key note presentations on each of the three themes. The speakers should ideally be renowned personalities on the subject matters who have been briefed in advance so that the presentations encompass issues that the Summit wishes to address, deliberate and work upon. This session will also have the presentation/s reflecting the “Voices of Mountain Youths” so that their concerns, ideas and challenges are included and not lost during the deliberations in the thematic break-away groups.

Break Away Sessions (Thematic groups):

Participants will be asked to proceed to their respective thematic break-away groups which shall be led by professional facilitators. The roles of the facilitators will be to ensure participation and to synergize the richness of the deliberations based on the groups collective experiences, lessons and concerns. This may be achieved either through the use of participatory methodologies such as group discussions, the world café etc.

Once the deliberations are over and aresummed up by the facilitator, the lead paperwill be presented to the group for it to further deliberate upon it. The concerned lead presenter will be briefed to try and link his presentation as much as possible to the prior discussions and to link it to the papers referred to for his presentation. This will be followed by a Q&A session where the presenter, as well as, the respective paper authors may contribute and or clarify issues.

Group Activity (thematic groups):

Post all the deliberations, presentations and Q&A sessions, the group will through a facilitated participatory process work to produce “The Ways Forward and Recommendations”. They will strive to come up with actionable ideas for research, policy and pilots, as well as, with suggestions and recommendations for policy and development.

Evening: Networking and Cultural Program

Expected Outputs

By changing the methodology of the delivery of the Summit, we expect the following outputs:

  • Presenters may not necessarily have the chance to make personal presentations but their papers will be included in the deliberations of the Summit, as well as, analysed and collated by a professional so that their opinions and findings are not missed out;
  • All paper providers and participants will get equal opportunity to speak, deliberate and express their concerns, experiences and issues in the facilitated discussions. Each and every comment will be recorded and included in the documentation;
  • The thematic groups will not just deliberate on the themes but have the task and opportunity to collectively develop ways forward and provide policy recommendations that are actionable and measurable;
  • The ways forward and recommendations for policy will form the basic framework for future IMI activities, as well as, avenues for immediate and concrete policy changes, research and actions on the field.
  • There will be documentation of the summit proceedings – both in audiovisual and in print.
  • Policy briefs based on the workshop recommendations will be developed – post workshop – on all the three themes.
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